Avak aur Javak register kya hai
Har office me do tarah ki dak hoti hai — jo bahar se aati hai (kisi aur office, company, bank ya aadmi ki chitthi, notice, bill) aur jo office se bahar jaati hai (aapka jawab, aadesh, soochna). Inka lekha-jokha rakhne ke liye do register hote hain:
- Avak register (आवक पंजी / Inward register) — office me aane wala har patra isme darj hota hai.
- Javak register (जावक पंजी / Outward / Dispatch register) — office se bheja gaya har patra isme darj hota hai.
Faayda seedha hai: 6 mahine baad koi poochhe "humne jo chitthi bheji thi, wo aapko mili?" — to register kholkar tareekh, kramank aur kisne receive kiya, sab turant bata sakte hain. Bina register ke wo chitthi file ke dher me kho jaati hai.
Avak register ke columns (format)
Ye columns lagbhag har office me chalte hain. Apne kaam ke hisaab se ek-do kam-zyada kar sakte hain:
| Kramankक्रमांक | Prapti tareekhप्राप्ति दिनांक | Patra kramank + tareekhपत्र क्रमांक व दिनांक | Kahan se aayaप्रेषक | Vishayविषय | Kise diyaकिसे सौंपा | Kya huaनिस्तारण / टिप्पणी |
|---|---|---|---|---|---|---|
| 118/2026 | 22-09-2026 | ABC/Accts/542, 19-09-2026 | ABC Traders, Jaipur | Bakaya bhugtan ki yaad-dihani | Lekha shakha (Sharma ji) | Jawab bheja — javak 87/2026 |
| 119/2026 | 22-09-2026 | Bina kramank, 20-09-2026 | Shri R. K. Verma | Pramanpatra ki prati ki maang | Karyalay sahayak | Pending |
| 120/2026 | 23-09-2026 | HO/Admin/1203, 21-09-2026 | Head Office | Chhutti ki soochi | Sabhi shakhayein (copy) | File no. 12 me lagaya |
Upar sirf samjhane ke liye udaharan hai (naam kalpanik hain). Khaali format neeche ke button se print kijiye.
Javak register ke columns (format)
Javak register me sabse zaroori hai kise bheja aur kaise bheja — kyunki jhagda hamesha isi par hota hai ki chitthi pahunchi ya nahi.
| Kramankक्रमांक | Tareekhदिनांक | Kise bhejaप्राप्तकर्ता | Vishayविषय | Kaise bhejaमाध्यम | Sandarbh (avak kr.)संदर्भ | Rasid / tippaniरसीद / टिप्पणी |
|---|---|---|---|---|---|---|
| 87/2026 | 24-09-2026 | ABC Traders, Jaipur | Bhugtan ki jaankari | Speed Post | Avak 118/2026 | Rasid no. EX1234…IN |
| 88/2026 | 24-09-2026 | Sabhi karmchari | Office samay me badlav | Haath se (dastakhat liye) | — | Soochna board par bhi |
"Sandarbh" column me us avak ka kramank likhiye jiska ye jawab hai — dono register aapas me jud jaate hain.
Entry kaise karein — step by step
Avak (aane wali dak)
- Patra aate hi usi din entry — "shaam ko likh denge" wali dak hi khoti hai.
- Agla kramank daaliye aur wahi kramank patra par bhi (upar kone me) likhiye/mohar lagaiye. Ab patra aur register hamesha jude rahenge.
- Patra par likha kramank aur tareekh alag column me — ye bhejne wale ka number hai, aapka nahi.
- Vishay chhota par saaf likhiye — baad me isi se dhoondhenge ("Bakaya bhugtan", sirf "Patra" nahi).
- Kise diya — naam ke saath. Zaroorat ho to lene wale ke dastakhat bhi.
- Kaam poora hone par "kya hua" column bhariye — jawab gaya to javak kramank likh dijiye.
Javak (jaane wali dak)
- Patra par javak kramank + tareekh likh kar hi bhejiye (jaise "Kr. 87/2026, Dt. 24-09-2026").
- Speed post / courier ho to rasid ka number zaroor likhiye — saboot wahi hai.
- Kisi avak ka jawab hai to sandarbh column me uska kramank.
- Ek copy (office copy) file me lagaiye, us par bhi wahi kramank.
Kramank ka niyam: har saal 1 se shuru kijiye aur saal saath likhiye — 45/2026. Avak aur javak ke kramank alag-alag chalte hain. Beech me koi number chhoot jaaye to line kaat kar "radd" likhiye, mitaiye mat.
Aam galtiyan jo baad me bhaari padti hain
- Kramank sirf register me, patra par nahi — phir patra dekhkar register me entry dhoondhna namumkin.
- Vishay me sirf "Patra" ya "Letter" likhna — 300 entries ke baad kuch nahi milta.
- Pencil ya mitne wali syahi — register saboot hai, pen se likhiye.
- Overwriting — galti ho to ek line kaatiye aur saath me sahi likhiye, upar se mat likhiye.
- "Kya hua" column khaali chhodna — pata hi nahi chalta kaunsa kaam pending hai.
- Register ek hi copy me, bina backup — kho gaya, bheeg gaya ya deemak lagi to saal bhar ka record gaya.
Register ko computer par kaise rakhein
Kaagaz ka register chalta hai, par do jagah hamesha phansta hai — purani entry dhoondhna (panne palatna) aur register ka kho jaana. Computer par ye dono hal ho jaate hain.
Tareeka 1: Excel
Upar wale columns ko Excel sheet ke headings bana dijiye, har entry ek row. Ctrl+F se dhoondh sakte hain aur file ki copy pen drive me rakh sakte hain. Kamiyaan: kramank khud daalna padta hai (galti se repeat ho jaata hai), galti se row delete ya column khisak jaata hai, aur Hindi typing me font ki dikkat aati hai.
Tareeka 2: Register software
Aisa software jo isi kaam ke liye bana ho — kramank aur tareekh apne aap bhare, har entry fixed format me rahe, aur purani entry naam/vishay/tareekh kisi se bhi seconds me mil jaaye. Backup apne aap ho, aur zaroorat ho to register ka print bhi nikle.
Avak-Javak ab computer par, Hindi me
Smart Office Hub me avak, javak aur vaad register ready-made format me hain — kramank apne aap, full-text search, auto backup, aur sab bina internet ke. 30 din free chalakar dekhiye.
Aam sawaal
Avak aur Javak register me kya fark hai?
Avak (आवक) register me office me AANE wale patra/dak darj hote hain, Javak (जावक) register me office se BAHAR JAANE wale. Dono ke columns alag hote hain aur kramank bhi alag chalte hain.
Kya ek hi register me avak aur javak dono likh sakte hain?
Likh sakte hain, par alag rakhna behtar hai. Ek hi register me dono kramank mil jaate hain aur baad me dhoondhna mushkil hota hai. Chhota office ho to ek register ke do hisse (aage avak, peeche javak) bhi chal jaate hain.
Kramank har saal naye sire se shuru karein?
Haan, zyadatar office har saal (1 January ya 1 April se) kramank 1 se shuru karte hain aur saal ke saath likhte hain, jaise 45/2026. Isse do saal ki entries aapas me nahi milti.
Kya avak javak register computer par rakh sakte hain?
Haan. Excel me bhi rakh sakte hain, ya register software me jo kramank aur tareekh apne aap bhar deta hai aur purani entry seconds me dhoondh deta hai. Zaroori ho to print nikaal kar file me bhi laga sakte hain.